When students are enrolled in a CEA study abroad program, they
are automatically eligible for the Standard CEA Refund Policy at no
extra cost above the study abroad application and program price.
However, CEA recommends they enroll in the CEASecure™ plan,
which allows students to receive a refund for any one of the covered reasons described below up
until one calendar week before their program start date. If they
choose not to enroll in CEASecure™, all refund requests must be
sent to CEA’s Arizona Headquarters in writing on or before the
program’s final withdrawal date to be eligible for a refund. All
withdrawal requests must be sent via fax, mail or email. No verbal
requests are accepted. We will acknowledge receipt of student
requests by a Withdrawal Confirmation email. All refund decisions
will be made by CEA staff.
Application fees are always non-refundable.
Program confirmation fees are non-refundable except in the case where the applicant is academically rejected to the program.
If the refund is sent to a mailing address provided by you and returned
by the USPS or, if the refund check sent is not cashed within
ninety (90) days, CEA is under no further obligation to re-send or
re-issue a refund and the refund is deemed forfeited.
Students who withdraw in writing on, or prior to, their program
Withdrawal Date are not responsible for final payment and may be
entitled to a refund of payments already made to CEA, minus the
application fee and program confirmation.
No refunds will be given to students who withdraw from their program
after the Withdrawal Date or to students who are withdrawn
by CEA for non-payment. Likewise, students who withdraw after
the program Withdrawal Date are still 100% responsible for final
payment, regardless of participation. Any student that leaves a CEA
program early after arriving on site will not be granted a refund.
Students using Financial Aid or loans are responsible for their entire
program cost if their Financial Aid or loans are rescinded after
their program Withdrawal Date or if they choose to withdraw after
their program Withdrawal Date (Please see the Financial Aid and
Outstanding Balances sections).
- Academic Year Programs: Academic Year students who wish
to withdraw at the end of the fall semester/trimester are still
subject to CEA’s academic year pricing structure (see Program
Price/Final Payment section). Academic Year students
should be aware of the withdrawal date for the winter and/
or spring portion of their selected program. Notification in
writing must be sent to the CEA Headquarters in Arizona,
in addition to your CEA resident director (See Change of
Program section). Students who have paid their AY program
in full will receive a refund of the remaining 40% of the program
price (spring portion) providing that their withdrawal
notification is received prior to the spring semester withdrawal
date. Any discount given will be forfeited.
- Multiple Program Students: Multiple program students who
have confirmed their participation on multiple programs and
wish to withdraw from one or more sessions are subject to
CEA’s withdrawal and refund policies for the cost of their
remaining programs. Multiple program students should be
aware of the withdrawal date for the remaining programs.
Written notification must be sent to the CEA Headquarters
in Arizona in addition to your CEA Program/Campus Director
(See Change of Program section). Any discount given is
forfeited for the remaining sessions.
With CEASecure™, students may withdraw from their CEA program
for any covered reason up to one calendar week before the
program’s start date and receive a full refund of program fees paid,
minus the $95 application fee, the non-refundable program confirmation
fee ($500 for semester and $300 for summer programs) and
the cost of the CEASecure™ plan. Covered reasons are:
- Medical – If a student or an immediate family member of
the student becomes seriously ill, is seriously injured in an
accident or dies
- Terrorist Attack – If the U.S. Department of State determines
that there has been a terrorist attack against U.S.
interests within the host country of a student’s program site,
and issues an official Travel Warning that Americans should
not travel to that city.
- Job Loss - If a parent or legal guardian of a student is laid off
from work or loses his/her job as a result of a general staff
reduction or position elimination
- Total Destruction of a Student’s Primary Residence – If
the student’s primary place of residence is destroyed by a
natural disaster, fire or explosion
If your trip is interrupted after the start of your program,
CEASecure™ provides limited refund coverage for your protection
- Medical – If a student or an immediate family member of
a student becomes seriously ill, is seriously injured in an
accident or dies
- Terrorist Attack – If the U.S. Department of State states that
there has been a terrorist attack against U.S. interests within
the host country of a student’s program site, and issues an
official Travel Warning that Americans should not travel to
Note: For purposes of the CEASecure™ trip interruption coverage,
immediate family of the student is defined as spouse, child, parent,
legal guardian, sibling and grandparent. Refunds for medical
reasons must be substantiated by a physician/hospital statement or
other official medical documentation signed by a medical provider
not related to the student. An officially published U.S. Department
of State Travel Warning encompassing the dates and site for a
student’s CEA program is required as documentation for a terrorist
attack related refund.
Enrollment in CEASecure™Students must purchase the plan at an additional cost above their
program fees using the CEASecure™ Enrollment form available
online. CEA Headquarters office in Phoenix, Ariz. must receive students’
completed forms and payments of the appropriate cost before the program's withdrawal date. The cost for CEASecure™
is based on the length of the program as follows:
Note: If students decide to purchase the CEASecure™ plan, they
MUST click the tab in their MyCEA Account online and choose
- Semester and trimester programs - $475
- Summer and short programs - $275
- Academic Year programs - $1,000
Any request by students for a pre-program start withdrawal refund
must be made by sending a completed and signed CEASecure™
Withdrawal Notice form, available online, to the CEA Headquarters
office in Tempe, Ariz. We must receive the form via fax, mail or
email one calendar week before the start date for the program.
We will send an acknowledgement email upon receipt of students’
CEASecure™ Withdrawal Notice.
All program fees paid up to the time of withdrawal will be
refunded to the student minus the $95 application fee, the
non-refundable program confirmation fee and the cost of CEASecure™.
Late fees are not refundable under the plan. Withdrawal
notices received after the deadline (one calendar week
before the start date) will result in no refund.
Trip Interruption Refunds
Any request by students for a trip interruption refund must
be made by sending a written notice to their CEA Program/
Campus Director and CEA Headquarters in Arizona. CEA
will send an acknowledgement email upon receipt of student
Program fee refunds, minus the application fee, the
non-refundable confirmation fee, and the cost of CEASecure™
for any of the above trip interruption benefits, will be pro-rated
based on the portion of the CEA program that has been delivered
up to the date of the covered event.