CEA Policies OverviewEmail
Applications can be accepted up to one year prior to the program(s) start date:
- Fall /Year – September 1
- Winter/Spring – January 1
- Summer – June 1
Required Application Materials
Applications will be considered complete and will be reviewed once the following are submitted:
- CEA Application Form (online or paper)
- $95 non-refundable online application fee or $95 non-refundable paper application fee
- Unofficial copy of your most recent transcript
- Official transcripts are required for certain programs
- Full name, social security number or student ID number and cumulative GPA must appear on the transcript
Additional application materials are required for some programs. CEA may require additional materials to confirm eligibility during the review process.
Contact CEA for details at 800-266-4441 or visit www.ceastudyabroad.com for program specific requirements. Submit completed applications and required materials to:
CEA Study Abroad
702 E Osborn Rd., Suite 200
Phoenix AZ, 85014-5281
Application Closure Dates
For specific closure dates, refer to the Find Programs page. CEA reserves the right to close a program prior to its published closure date without notice due to enrolled capacity. Places in CEA programs are limited. All application materials must be received by the application closure date to participate on a CEA program. The application closure date is also the last day pre-departure documents and program confirmations will be accepted, regardless of student application status at that time (please see Late Applicants section).
If the closure date falls on a weekend, the following business day will be honored.
Please note: CEA closure dates are not set according to student visa deadlines. Some programs may require a student visa. Each applicant is responsible for researching and meeting these requirements independent of CEA’s application requirements.
Applications may be accepted after the application closure date based upon availability. Applicants who apply after the application closure date must submit all required documents and fees at the time of application. Students who apply after the program withdrawal date must also submit final payment at the time of application. Late applicants must also contact a CEA Admissions Counselor prior to submitting an application. The final payment due date for late applicants will be no later than the program withdrawal date (See Withdrawal Dates section). Students who apply prior to the application closure date but whose application remains pending will be required to submit all required documents and fees by the application closure date to continue with the application process.
Student eligibility for acceptance to and participation in a CEA program is determined by a variety of factors. Students must meet the stated minimum program requirements for the program for which they are applying, including but not limited to GPA, education completed, and language proficiency. Students must demonstrate a history of maturity, adaptability, self-discipline and strong academic motivation. In addition, CEA reserves the right to consider a student’s judicial and academic standing at their home institution in admission decisions. Students must be at least 18 years of age on their CEA program start date.
Some programs may allow students who do not meet one or more of the eligibility requirements to be accepted on a conditional basis. It is the student’s responsibility to prove they have satisfied all the eligibility requirements for their program prior to departure. If the conditions are not met, CEA and/or the partner institution reserve the right to withdraw the student’s acceptance. In addition, CEA reserves the right to reject applicants who fall below one or more of the eligibility requirements after initial acceptance to a program. Applicants who fall below or fail to meet any of the stipulated eligibility requirements after having initially been accepted to a program will be subject to CEA’s payment policies (see Payment Obligations section). Additional documentation may be required after initial or conditional acceptance.
Non-U.S. and Non-Canadian Citizens Applying for Abroad Programs
Applicants who are not U.S. or Canadian citizens or a Permanent Resident of the U.S. may apply to a CEA abroad program if currently accepted or enrolled as a full-time student in a U.S. or Canadian University. Proof of acceptance or enrollment will be required as part of CEA’s admissions process.
Non-US citizens and Canadian citizens are fully responsible for researching immigration requirements and securing the appropriate visa and valid passport. If you are in the US on a student visa or other visa type, you are responsible for researching the immigration requirements and filing any necessary paperwork for approval to leave the country and return. Non-U.S. citizens are required to check with the appropriate host country consular office nearest their place of residence to determine entry requirements.
Non-U.S. and Non-Canadian Citizens Applying for Virtual Programs
Applicants who are not U.S. or Canadian citizens or a Permanent Resident of the U.S. may apply to a CEA virtual program, given they are able to provide additional documentation demonstrating admission eligibility.
Multiple Program Enrollment
Applicants can create their own program itinerary by combining multiple CEA programs (whether at the same or different locations).
- Only one CEA application and one application fee is required
- Multiple Program Discounts will be applied to the price of the final program
- Application closure dates and withdrawal dates may be different for each program
- Applicants enrolling in multiple programs must submit all program confirmations at the same time
- Program start dates cannot overlap
Contact your CEA Admissions Counselor for details.
CEA reserves the right to offer promotional or exclusive program pricing and/or discounts for a limited time. Only those applicants who: 1) submit the required application materials; and 2) meet the stated requirements of the promotion during the specified promotional timeframe will be entitled to the promotion or discount. Applicants who complete an application prior to or after the timeframe of the promotion, will not be granted any price adjustment or refund. If CEA is offering more than one promotion at one time, only the greater amount of the two promotions/discounts will apply.
Students participating in exclusively priced programs, such as group or custom arrangements are not eligible for additional discounts of any kind.
*Pre-departure is defined as the time period between an applicant being admitted to a CEA program and the start date of their program.
All applicants are required to submit additional information as part of the pre-departure process.
This may include both documents and online forms.Requirements are based on the student’s specific program and are due within 30 days of your acceptance date or by the application closure date, whichever comes first.
Certain documents and/or forms have the same due date as your program’s withdrawal date. Failure to provide any of these documents by midnight on the withdrawal date will result in a $150 late fee.
Upon receipt of application, you will be given access to additional resources and information, specific to your selected program, within your MyCEA Account. This information includes, but is not limited to, a list of items, documents and/or payments still needing to be sent or submitted to CEA and associated due dates. If your pre-departure documents are not received on time, you may delay or forfeit your housing placement, university registration and participation due to late documentation.
CEA Internship Placement Guarantee
The following guarantee applies to CEA’s Study Center and Study Center Extension locations. The Guarantee does not apply to partner university internship programs.
Applicants who meet the acceptance criteria to a CEA internship program and show active engagement in the internship placement process; including, but not limited to:
- honoring all deadlines as outlined by CEA for request for information
- attending scheduled meetings
- participation in the placement process including changes to outlined processes deemed necessary at CEA’s sole discretion;
are guaranteed a placement that best aligns with the personal, professional, and cross-cultural goals outlined and confirmed during the placement interviews.
The Placement Guarantee applies only to complete applications submitted by the published closure date. The Placement Guarantee does not apply to placement hour preferences indicated in the placement interview process. Further, while every effort will be made to place all accepted students, any applications submitted after the original closure date will not be guaranteed placement.
Nothing in this guarantee supersedes the CEA Program Participation Agreement.
In the event that local conditions create challenges for CEA to secure a placement, the alternative options below may be presented to the applicant at discretion of CEA program staff:
1. Change of Program with waiver of program change fees
- a. Change of Program is contingent on the applicant satisfying program eligibility requirements for acceptance.
- i. If the change of program recommendation is accepted and processed on or before the program withdrawal date, a change of program may be made to another CEA program at any CEA program location.
- ii. If the change of program recommendation is accepted and processed after the program withdrawal date and up to 15 business days prior to the program start date, a change of program may be made to another CEA program within the same city location.
- b. Approval of Program Change recommendation to a country destination that is different from the initial program is contingent on the student’s ability to obtain a student visa (if applicable) prior to departure.
- c. If the new program has a price difference from the original program that results in an increase or decrease in total cost, the student invoice will be adjusted accordingly.
2. Program Withdrawal with full refund of all program fees and deposits paid (with the exception of the Initial Application Fee) Once the non-refundable confirmation payment is received
Once the non-refundable confirmation payment is received and the student has confirmed their internship goals with CEA, the availability of the above-stated options are at the discretion of CEA program staff only. Participant dissatisfaction with a secured placement that aligns with the student’s confirmed goals and CEA’s program standards does not qualify as a reason for program change fee waivers or program cost refunds. Dissatisfaction with a) total placement hours, unless written departmental requirements are provided prior to signing the placement confirmation letter; or b) placement location do not qualify as reasons for program change fee waivers or program cost refunds.
Students who initiate a program change or program withdrawal request outside of CEA’s inability to secure an initial placement will be responsible for normal program change fees or program costs based on date of change or withdrawal. Furthermore, students who initiate an internship change request after the initial placement waive the 15 day notice as outlined above, and should they elect to continue with another internship placement, they might not be aware of the secondary placement until arrival on-site. Regardless, all program changes, withdraws, and fees are per CEA’s policies below.
Program Changes: Please see the Payment Obligations section and Program Changes sub-section for additional program change requirements and implications.
Program Withdrawals: Please see the Payment Obligations section and Withdrawal Requirements sub-section for information related to program withdrawal.
To participate, each applicant is required to pay the following:
- Non-refundable application fee
- Non-refundable program confirmation (deducted from the total program cost)
- Program price of selected program
Students in a program abroad will also be required to pay the following:
- Refundable security deposit
- CEA Insurance for Study or Intern Abroad
Custom Programs: Students participating in a customized CEA faculty-led or group program in conjunction with their university may be subject to different payment policies and procedures. Please contact your university and/or your CEA Program Coordinator for details.
All applicants are required to pay a program confirmation. This deposit is non-refundable. The confirmation deposit will only be refunded in the case where the applicant is academically rejected to the program,CEA cancels the program, or the student falls within the Internship Placement Guarantee guidelines. This deposit is deducted from the total cost of the program. Your place in the program will not be held until your non-refundable program confirmation is paid. If your program reaches enrolled capacity before you have paid your non-refundable program confirmation you may be required to forfeit your original program selection or choose another program. The non-refundable Program confirmations will be due no later than the application closure date.
- Once admitted to a CEA program, your $500 program confirmation will be due immediately. Your application will become automatically inactive if your deposit is not received within 30 days of your acceptance date or by the program closure date (whichever comes first). CEA cannot guarantee your place on the program until the program confirmation is received. Further, if a program reaches enrolled capacity prior to the published closure date or prior to submitting your required non-refundable program confirmation due to enrolled capacity being reached, your space will be automatically forfeited.
Applications will become automatically inactive according to the following conditions:
- More than 30 days have passed since the acceptance date (excludes summer programs; see above)
- Program has reached enrolled capacity
- Application closure date has passed and the confirmation payment has not been submitted
- CEA will reactivate applications on a case-by-case basis depending on availability.
Security Deposit for Programs Abroad
The remaining $205 is eligible to be refunded when:
- All onsite costs have been verified (housing repairs are complete, utility bills have been paid, etc.). Depending on program location, verification of costs can take up to 12 weeks.
- The CEA Arizona and international staff have verified there are no other outstanding damages or payment issues.
- Student has paid all outstanding balances.
Should the cost of damages or charges incurred during the program exceed the remaining security deposit, students will be invoiced for any additional costs.
CEA reserves the right to hold a student’s remaining security deposit and transcript until all utility bills and any outstanding vendor costs have been reviewed, assessed and paid.
To receive the remaining security deposit, students must:
- Fully complete and submit the CEA Re-Entry Evaluation within 30 days of the program end date. (The evaluation is web based and will be sent via email).
- Verify their current US mailing address.
- Remaining security deposit refunds will not be mailed or wired overseas.
- If the remaining security deposit refund is sent to a mailing address provided by you and returned by the USPS or, if the refund check sent is not cashed within ninety (90) days, CEA is under no further obligation to re-send or re-issue a refund and the refund is deemed forfeited.
- If the Re-Entry Evaluation is not completed within the specified time frame, the remaining security deposit refund will be forfeited.
Students participating in multiple programs are required to pay a security deposit for each program. To be eligible for refund of either deposit, students must complete and submit the required CEA Re-Entry Evaluation(s). As programs end at different times, the evaluations and refunds will be sent separately.
CEA Insurance for Study Programs Abroad
CEA requires that each participant in a program abroad is enrolled with CEA’s partner for student health insurance abroad, Cultural Insurance Services International (CISI). This mandatory insurance coverage is included in the total cost of the student’s study or intern program abroad.
Please review the CISI Insurance brochure in the MyCEA account. Every participant must be covered for the duration of the program; there are no exceptions. CISI insurance is intended to act as the primary insurance for the student while they are abroad, with their existing health insurance acting as supplemental insurance. No refund of insurance is granted for early departure or dismissal from a CEA program. Contact your CEA advisor for additional details.
Participants enrolled in a virtual program will not be enrolled in insurance coverage.
Program Price/Final Payment
- Academic Year Programs: The Student Account Statement
will reflect two amounts due and two separate due dates for
the cost of an Academic Year Program:
- The first amount due will reflect 60% of the program price, insurance, and security deposit (minus the program confirmation).
- The second amount due will reflect the remaining 40% of the program price.
- Multiple Programs: Students participating in multiple programs will receive a Student Account Statement detailing the program costs and the Final Payment due date for each program.
If the withdrawal date falls on a weekend, the following business day will be honored.
Please make note that students fall into one of two payment structures as outlined below. Contact an Enrollment Advisor for any questions regarding payment structures.
- 1. CEA Direct Payments (Student pays CEA Study Abroad fees directly to CEA.)
*Student is subject to the policy below.
- 2. University Payments (Student pays CEA Study Abroad fees through their home institution/study abroad office.)
*Student is subject to the policies of their U.S. home institution. Please contact the study abroad office for your specific payment obligations.
|Payment Due||Payment Due Date||Refund Policy|
|20% of Program fee + $95 Application fee + $500 Confirmation Deposit *||By Program Withdrawal Date||The Program fee is 100% refundable up until the Withdrawal Date. The Application Fee and Confirmation Deposit are non-refundable.|
|Additional 50% of the Program fee||No later than 21 days prior to Program Start Date||Post Withdrawal Date and up to 21 days prior to the Program Start Date, CEA will refund the Program fee paid minus 20%**|
|Final 30% of Program fee||Post Withdrawal Date and up to 21 days prior to the Program Start Date, CEA will refund the Program fee paid minus 20%**||No refunds will be issued 21 days prior to the Program Start Date, and students are 100% financially committed.|
* The $95 Application Fee and $500 Confirmation Deposit are non-refundable.
**If a student uses a CEA Student Universe flight voucher but does not participate in a CEA onsite program, the amount of the flight voucher used must be paid back to CEA.
- Academic Year Programs: Academic Year students who wish to withdraw at the end of the fall semester/trimester are still subject to CEA’s academic year pricing structure (see Program Price/Final Payment section). Academic Year students should be aware of the withdrawal date for the winter and/ or spring portion of their selected program. Notification in writing must be sent to the CEA Headquarters in Arizona, in addition to your CEA resident director (See Change of Program section). Students who have paid their AY program in full will receive a refund of the remaining 40% of the program price (spring portion) providing that their withdrawal notification is received prior to the spring semester withdrawal date. Any discount given will be forfeited.
- Multiple Program Students: Multiple program students who have confirmed their participation on multiple programs and wish to withdraw from one or more sessions are subject to CEA’s withdrawal and refund policies for the cost of their remaining programs. Multiple program students should be aware of the withdrawal date for the remaining programs. Written notification must be sent to the CEA Headquarters in Arizona in addition to your CEA Program/Campus Director (See Change of Program section). Any discount given is forfeited for the remaining sessions.
CEASecure™ for Programs Abroad
With CEASecure™, students may withdraw from their CEA program for any covered reason up to one calendar week before the program’s start date and receive a full refund of program fees paid, minus the $95 application fee, the non-refundable program confirmation fee ($500 for semester and summer programs) and the cost of the CEASecure™ plan.
Participants enrolled in a virtual program or Custom program are not eligible for CEASecure™.
Covered reasons are:
- Medical – If a student or an immediate family member of the student becomes seriously ill, is seriously injured in an accident or dies
- Terrorist Attack – If the U.S. Department of State determines that there has been a terrorist attack against U.S. interests within the host country of a student’s program site, and issues an official Travel Warning that Americans should not travel to that city.
- Job Loss - If a parent or legal guardian of a student is laid off from work or loses his/her job as a result of a general staff reduction or position elimination
- Total Destruction of a Student’s Primary Residence – If the student’s primary place of residence is destroyed by a natural disaster, fire or explosion
- Medical – If a student or an immediate family member of a student becomes seriously ill, is seriously injured in an accident or dies
- Terrorist Attack – If the U.S. Department of State states that there has been a terrorist attack against U.S. interests within the host country of a student’s program site, and issues an official Travel Warning that Americans should not travel to that city
Students must purchase CEASecure™ at an additional cost above their program price. Participants enrolled in a virtual program or Custom program are not eligible for CEASecure™. The cost for CEASecure™ is based on the length of the program, as follows:
- Semester and trimester programs - $475
- Summer and short programs - $275
- Academic Year programs - $1,000
Any request by students for a pre-program start withdrawal refund must be made by sending a completed and signed CEASecure™ Withdrawal Notice form, available online, to the CEA Headquarters office in Tempe, Ariz. We must receive the form via fax, mail or email one calendar week before the start date for the program. We will send an acknowledgement email upon receipt of students’ CEASecure™ Withdrawal Notice.
All program fees paid up to the time of withdrawal will be refunded to the student minus the $95 application fee, the non-refundable program confirmation fee and the cost of CEASecure™. Late fees are not refundable under the plan. Withdrawal notices received after the deadline (one calendar week before the start date) will result in no refund.
Any request by students for a trip interruption refund must be made by sending a written notice to their CEA Program/ Campus Director and CEA Headquarters in Arizona. CEA will send an acknowledgement email upon receipt of student notification.
CEA Study Abroad
702 E Osborn Rd., Suite 200
Phoenix AZ, 85014-5281
- Financial Aid Disbursement Form:
All students who will be using financial aid to finance their CEA program must submit the “Financial Aid Disbursement Form” to their campus Financial Aid Office for completion and return it to CEA prior to their Final Payment Due Date. If the financial aid will be processed by a private lending institution then the Financial Aid Disbursement Form must be submitted to the private lender who will be processing the aid. This form indicates the amount of aid the student expects to receive, the approximate disbursement dates and to whom the check will be made payable. The Final Payment Due Date of the portion Financial Aid will cover will be deferred until the student’s verified disbursement date. It is the student’s responsibility to make arrangements for payment of financial aid funds to CEA within two weeks of the disbursement date indicated on the Financial Aid Disbursement Form. Students that do not submit the required Financial Aid forms to CEA prior to their final payment due date will be subject to a $300 late fee (see Outstanding Balances section).
In the case of a cancelled or suspended program, accepted applicants are given the choice of the following:
- Switching to a future program session
- Switching to a different CEA program site
- A full refund of all fees paid less the application fee
CEA makes every effort to ensure that programs operate as described in the published material. However, circumstances occasionally dictate that changes are necessary or advisable.
Changes in program structure may include but are not limited to staffing, excursions, immersion activities, academic options and/or housing options. Necessary changes in academic delivery or format while a program is ongoing, such as moving from in-person to online course work or vice versa, are considered a change in program structure. CEA cannot guarantee any course selections made by students. Course availability may be changed by the host institution and/or CEA at any time.
No refund or reduction of fees will be made as long as the altered arrangements are similar to the original arrangements as deemed by CEA. Determinations of similarity will be made at CEA’s sole discretion.
departure or once they arrive at their study abroad destination. Once students arrive to their program destination, CEA program staff will share more information regarding local cell phone options. We encourage our program participants to research their options and choose the best provider to meet
CEA is not responsible for high airfares, difficulty in finding a flight, failure to arrive on the specified program start date, or complications from missed flights due to traveler error.
All CEA program participants are required to:
- Share flight arrival information no later than 21 days prior to the program start date
- Arrive by the official program start date
- Check-in with CEA On-site staff according to the instructions communicated prior to arrival
- Arrive on the official program start date
- Arrive at the arrival airport specified for their program destination
- Arrange a flight that lands at the designated arrival airport no later than the specified arrival deadline.
Airport pickup services may vary from location to location and may vary for some Short-Term sessions. Please review the program and location specific arrival communications for additional details. See the chart below for further information.
|Aix-en-Provence||Marseille Provence||MRS||AIX||6 pm|
|Alicante||Alicante Airport||ALC||5 pm|
|Amsterdam||Amsterdam Airport Schiphol||AMS||2 pm|
|Barcelona||El Prat de Llobregat||BCN||6 pm|
|Budapest||Budapest Ferenc Liszt International Airport||BUD||6 pm|
|Buenos Aires||Ezeiza International||EZE||8 pm|
|Dublin||Dublin International||DUB||6 pm|
|Florence||Florence Airport, Peretola||FLR||6 pm|
|French Alps: Grenoble||Lyon–Saint-Exupéry Airport||LYS||GNB||5 pm|
|French Riviera: Sophia Antipolis||Nice Côte d’Azur International Airport||NCE||SPA||6 pm|
|Galway||Shannon Airport||SNN||GWY||12 pm|
|Granada||Federico García Lorca Airport||GRX||6 pm|
|London||Heathrow Airport||LHR||6 pm|
|Madrid||Madrid–Barajas Airport||MAD||6 pm|
|Paris||Charles de Gaulle Airport||CDG||5 pm|
|Prague||Václav Havel Airport Prague||PRG||5 pm|
|Rome||Leonardo da Vinci–Fiumicino Airport||FCO||6 pm|
|San José||Juan Santamaría International Airport||SJO||10 pm|
|Seville||San Pablo – Seville Airport||SVQ||8 pm|
|Sydney||Kingsford Smith Airport||SYD||Afternoon Preferred|
In case of delayed or cancelled flights, due to unforeseen circumstances such as weather, program participants should refer to the arrival information given to them prior to their departure and notify their on-site program staff as directed so CEA can facilitate airport pick-up. In the event CEA is unable to meet students or arrange airport pickup transportation due to changes in airport rules or unforeseen situations, students will be advised in advance or as soon as possible as to alternate arrangements.
CEA program participants who arrive BEFORE their program start date, or who are NOT eligible for airport pick up:
- Are responsible for their own transportation upon arrival
- Are required to contact CEA On-site staff to confirm their arrival to the host city
- Arrange check-in to the program on the program start date
- Arrange check in to their CEA housing (if applicable); Program Participants arriving before the program start date are responsible for securing and paying for their own accommodation until the program starts
- To opt-out after opting-in to a summer excursion package, all fees paid up to the time of withdrawal will be refunded to the student.
- To opt-out, the student may choose to opt-in up to the time of the withdrawal date.
Peaceful and Quiet Environment: You understand that you are a guest in your host country and that rules of etiquette and common courtesy may be different from those in your home country. You agree to be respectful of your neighbors and your hosts; to refrain from excessive noise and commotion; to abide by any local curfews or noise ordinances; and to be discreet and quiet in your buildings and surrounding neighborhoods. You acknowledge that in many countries, it is a violation of law to make excessive noise or cause a disturbance after 10:00PM. You understand that you represent CEA, your home university, and your home country during your time abroad, and agree to conduct yourself accordingly.
Cooperation, Respect, and Cleanliness: You agree to be respectful to roommates and flatmates and their personal property; to maintain a clean, neat living environment and to cooperate with your roommates in this regard; and to be polite and tolerant of personal differences.
Conflicts: You agree to make CEA staff aware of conflicts or significant disagreements with roommates. CEA staff has the authority to intervene and take appropriate action regarding such disputes – which may include, without limitation, housing agreements or a change of housing assignments -- and you agree to cooperate with CEA staff. You will be responsible for any costs associated with resolution.
No Smoking: Smoking of any kind of tobacco or substance is not allowed in any CEA housing unit or facility.
No Pets: Pets are not allowed in any CEA housing unit or facility.
Visitors: You are responsible for the conduct of people visiting your housing, including any damages they cause. You must escort your visitors at all times and respect the specific rules associated with your housing placement concerning visitors. You are also responsible if your visitors violate these or any local rules or regulations. Overnight visitors are not permitted in any CEA housing placement under any circumstances. CEA Program Students welcoming friends or family to their host city, or CEA Program Students who have met friends on-site, must find independent accommodation for those visitors.
Keys and Security: Each CEA Program Student will be issued keys to their housing upon check-in. Under no circumstances may you copy your keys. If you lose or damage keys during the program, you will be responsible for the cost of replacing keys and/or all associated locks. You are also required to follow any additional security procedures as dictated by your specific housing assignment/facility. Many housing units have a security code (digicode) that must be entered on a keypad to access your building. You may NOT share this code with anyone who does not live in the building. You must physically escort any visitors to and from entryways and housing units.
Theft: Students are fully responsible for their personal belongings and will not receive compensation from CEA for any theft or damage of those belongings by a third party or other CEA Program Students. Students are encouraged to investigate coverage for personal property, such as electronics, through their parent’s homeowners insurance or temporary policies. Students are strongly encouraged to leave expensive or irreplaceable items at home.
Misconduct: Misconduct may result in immediate expulsion from CEA housing and/or the CEA program. If you are asked to leave the housing assignment due to a violation of any housing policy or for violation of the CEA Code of Conduct, you will forfeit your $300 security deposit. You will not be issued a new CEA housing assignment and you will not receive a refund. In addition, CEA will not provide assistance in sourcing and securing independent housing and will not intervene on your behalf in any independent housing issues or disputes.
- Confirmation of your arrival
- Your local phone number and address
- Updates on your health status or any medical situation
- Your travel itineraries for arrival, departure and independent travel during your program.
- Calling the CEA Emergency Phone
- Setting up a meeting with CEA staff
- Contacting CEA staff by email or phone
- Submitting a written grievance to CEA
“Alcohol abuse” includes, but is not limited to, the following signs or incidents:
- Presence at a CEA event under the influence of alcohol or showing signs of alcohol use (physical signs of intoxication, disruptive behavior, smell of alcohol, etc.)
- Inability to make deliberate and appropriate decisions due to alcohol use
- Involvement in potentially harmful behavior to yourself or to others
- Involvement in an incident related to or a consequence of alcohol use including but not limited to:
- Complaints concerning behavior or disruption
- Disturbances resulting in intervention by local authorities
- Issues requiring medical assistance
- Injury to yourself or others
- Transportation to a hospital
- Vehicular or traffic accidents
- Damage or Vandalism to property
- Violate the CEA Code of Conduct, housing policies, the policies of your host institution(s) and/or CEA;
- Violate the laws of your host country if abroad;
- Are deemed by CEA as harmful to you or to others; or
- Are disrespectful or discriminatory to a person(s), their or culture and/or their beliefs.
- Verbal warning: A one-time warning issued verbally and/or via email to a CEA Program Student with or without a scheduled Behavior Meeting.
- Written Warning: Issued after a Behavior Meeting, a formal statement of warning indicating that a CEA Program Student’s behavior is not acceptable and that further violation of the Code of Conduct may result in further disciplinary actions or a change of student status within CEA.
- Restitution: Repayment to an individual based on cost of damages to or loss of personal property
- Sanctions: Required student action meant to reinforce acknowledgement and understanding of the impacts of the Code of Conduct violation. Sanctions may be educational or community service-based.
- Loss of Privileges: Prohibition from using CEA facilities or participating in CEA-sponsored activities for a specified period of time or the remainder of the program. No refund for missed events or costs incurred as a result.
- Loss of Housing: Host families, landlords, residence hall staff, or CEA staff may require CEA Program Students to vacate CEA housing following certain violations of the Code of Conduct. Students will forfeit their Security Deposits, will not be issued new CEA housing assignments, and will be responsible for securing new independent housing for the remainder of the program. No refunds will be granted for the remaining housing. In most cases, students will have two to four days to vacate CEA student housing, with the exception of some incidents requiring immediate expulsion.
- Probation: A change of student status within CEA requiring compliance with regular meetings and/or other sanctions as determined by CEA. Further violation of the Code of Conduct or violation of the terms of the probation may result in program dismissal. CEA reserves the right to place students on disciplinary or academic probation beginning with the first violation. A formal letter outlining the probation and its conditions will be issued after a Behavior Meeting discussing the documented violation.
- Program Dismissal: Removal from the CEA program and repayment for costs or fees incurred by the host institution, personal financial obligations, and any financial aid due to the home institution. Action may include forfeiture of academic transcripts and no entitlement to refund of any kind. Students may be given up to three days to leave the program and vacate CEA-assigned housing. In all cases of dismissal CEA will assist students to organize transportation home. Note that in some countries and under some visas, if students are no longer eligible for the CEA program, visas may become invalid and students may need to leave the host country within a certain time period or risk immigration violations.
- Designated CEA Staff
- CEA Faculty (if applicable)
- CEA Headquarters in Arizona
- Home institutions’ study abroad office and/or Dean of Students (and/or other designees)
- Emergency Contacts
- The course subject area represents the academic area from which the majority of the course work is derived. See CEA Subject Area Codes for a full listing.
- The numerical identifier indicates the level of the course:
- 100-299: Lower-division courses primarily for first and second year students.
- 100-199: Primarily introductory and beginning courses
- 200-299: Intermediate-level courses
- 300-499: Upper-division courses primarily for third and fourth year students.
- 300-399: Advanced intermediate-level courses
- 400-499: Advanced-level courses
- 300-499: level courses may have pre-requisites
- You will choose your primary courses of interest. Selection on the course preference form does not guarantee course availability.
- You are required to choose at least one alternate for each primary elective course. While every attempt will be made to honor primary selections, courses cannot be guaranteed.
- This form must be submitted no later than the specific program’s Program Closure Date, unless otherwise specified. While course selections are not guaranteed, it is in your best interest to have preferences submitted as soon as possible, as courses will fill up quickly.
- Final registration for classes taught in a foreign language is subject to the results of the language placement test.
- Course placements are typically posted on the MyCEA Account approximately two weeks prior to the program start date. In some programs, course placements may not be available until you arrive onsite.
“I acknowledge and accept that courses can conflict with one another, or may be cancelled due to various circumstances, and thus courses cannot be guaranteed. I also certify that, before the program starts, I will have met all pre-requisite requirements (if any) listed for my selected courses. Final registration for classes taught in a foreign language may be subject to the results of the language placement test.”
|Courses that meet 1 day per week||1||4|
|Courses that meet 2 days per week||2||8|
|Courses that meet 3 days per week||3||10|
|Courses that meet 4 days per week||4||13|
|Courses that meet 4-5 days per week||1||4|
Verbal check-in: After missing 1 week of classes
- Check-in carried out by any of the following: Professor, Academic Coordinator, Academic Director or Center Director
- Courses that meet once a week: absence 2
- Courses that meet twice a week: absence 4 (or 5)
- Courses that meet three times a week: absence 6
- Courses that meet 4 times a week: absence 8
- Courses that meet once a week: absence 3
- Courses that meet twice a week: absence 6 (or 7)
- Courses that meet three times a week: absence 9
- Courses that meet four times a week: absence 12
Each CEA Study Center observes the officially recognized religious holidays and bank holidays of the local host culture. For this reason, holidays and academic calendars vary from country to country and do not reflect the explicit religious or political opinions or beliefs of CEA staff or faculty.
CEA is supportive of students with the need for special accommodation(s) on its study abroad programs. In order to accommodate special requests, students must notify CEA in advance and provide documentation prior to the program start. The earlier students communicate any special needs, the better as CEA and students can better evaluate options for onsite support, which may vary from support services available in the USA.
|A+||9.70||10.00||97.0 – 100%||4.00|
|A||9.40||9.69||94.0 – 96.9%||4.00|
|A-||9.00||9.39||90.0 – 93.9%||3.70|
|B+||8.70||8.99||87.0 – 89.9%||3.30|
|B||8.40||8.69||84.0 – 86.9%||3.00|
|B-||8.00||8.39||80.0 – 83.9%||2.70|
|C+||7.70||7.99||77.0 – 79.9%||2.30|
|C||7.40||7.69||74.0 – 76.9%||2.00|
|C-||7.00||7.39||70.0 – 73.9%||1.70|
|D||6.00||6.99||60.0 – 69.9%||1.00|
|F||0.00||5.99||0 – 59.9%||0.00|
- Due to a clear case of force majeure which renders you materially unable to complete course requirements, an INC is assigned at the initiative of the instructor, subject to the approval of the Academic Director, as a provisional grade. This serves as a temporary administrative measure to allow you additional time to complete course requirements. This INC assignment shall not be automatic but shall be subject to an evaluation of your work completed up to that point, an assessment of the your ability to complete course requirements within the additional time allotted, and most importantly, to an appraisal of the circumstances that prevented you from completing course requirements. To remove an INC, all course requirements must be completed and submitted within 4 weeks from the Program End Date of the academic session in which the INC was incurred, or upon the date otherwise specified by your instructor or CEA academic staff.
- It is your responsibility to make the necessary arrangements with the instructor for all make-up work.
- When such work is completed, the instructor assigns a final grade for the course and the INC grade no longer appears in your grade records.
- Failure to complete the terms of your INC work in the allotted timeframe will result in any missing/incomplete work receiving grades “as is” – or being marked as a zero.
- INC will not remain as part of a permanent academic records and transcripts will not be issued until the INC work has been completed in the allocated timeframe or grades have been adjusted accordingly.
- An INC may result in a delay for transcripts beyond the typical 90 day policy.
Students enrolled in an internship-only program must gain written permission from their on-site internship coordinator prior to adding or dropping their internship course to a different credit level. Students are not eligible to fully drop their internship course/placement during the Add/Drop period. Students who initiate a program change or program withdrawal request outside of CEA’s inability to secure placement will be responsible for normal program change fees or program costs based on the date of change or withdrawal.
For students taking additional courses while concurrently registered in an internship, CEA only allows you to make changes to your registration during the Add/Drop period of the additional courses. Online Add/Drop is available via your MyCEA Account. CEA reserves the right to approve or deny course change requests during the prescribed Add/Drop period. It is important to note that any course modification(s) must not conflict with your internship placement schedule. Students must obtain written approval from their on-site internship coordinator for any credit adjustments for the internship course/placement.
Students wishing to withdraw from an internship, during the drop add period only, must meet with the Internship Coordinator for an exit interview and obtain the proper permission and paperwork. Students will be assessed an internship cancellation fee. Students that don’t meet the minimum enrollment requirement will no longer be eligible to remain enrolled with CEA.
- Course withdrawals filed after the end of the first week of classes until the Course Withdrawal Deadline will be reported as a “W” on the academic transcript. The Withdrawal Deadline for a semester program is the Friday of the ninth week of classes. The Course Withdrawal Deadline for a summer program is at the end of the first week of classes.
- After the Course Withdrawal Deadline, any student effectively withdrawing from a course by virtue of not attending either the course or their placement will be given an “F” in accordance with the CEA Attendance Policy.
|2||1/2 letter grade||A|
|3||One full letter grade||A-|
|0%-4.99% of total placement hours||No Penalty||A+|
|5%-9.99% of total placement hours||1/2 letter grade||A|
|10%-14.99% of total placement hours||One full letter grade||A-|
|15%+ of total placement hours||Automatic failure||F|
- Internship Seminar: Absence 1 and/or
- Internship Placement Hours: 1st grade penalty (5%-9.99% of total placement hours absent)
- Internship Seminar: Absence 1 and/or
- Internship Placement Hours: 2nd grade penalty (10%-14.99% of total placement hours absent)
Each CEA Study Center observes the officially recognized religious holidays and bank holidays of the local host culture. For this reason, holidays and academic calendars vary from country to country and do not reflect the explicit religious or political opinions or beliefs of CEA staff or faculty. Holidays observed (or not) by CEA may not align with those observed by the employer hosting the internship placement. CEA cannot guarantee the employer will offer the same observed holidays as CEA.
- Conditions of Virtual Program. The students’ conditions of the virtual program shall be within CEA program dates of the selected program which includes either online courses and/or internship placement (if applicable).
- Quality of Work. All work shall be performed according to the standards as would normally be expected at an in-person experience. Students are expected to be able to demonstrate high levels of discipline, initiative, verbal and written communication skills, motivation, and flexibility.
- Equipment. Students must establish and maintain a dedicated workspace that is quiet, clean, and safe, with adequate lighting and ventilation. Students are responsible for providing their own equipment and furniture for the duration of the program. In the event that equipment and software is provided to the student by CEA, such equipment and software shall be used exclusively by the student and only for the purposes of conducting CEA program related work. Software shall not be duplicated.
- Equipment liability. Students will repair and maintain personal equipment, at the primary virtual or an alternative location. CEA Study Abroad and the internship organization (if applicable) do not assume liability for loss, damage, or wear of intern-owned equipment.
- Dependent Care. The virtual program is not a substitute for childcare or other dependent care. Students shall make or maintain childcare or dependent care arrangements to permit concentration on assignments.
- Incidental Costs. All incidental costs, such as residential utility or internet, are the responsibility of the student. Out-of-pocket expenses for supplies will not be reimbursed.
- Communication. During the virtual internship, the intern shall be reachable by telephone, e-mail and/or instant messaging during agreed-upon work hours. The intern and supervisor shall agree on expected turnaround time and the medium for responses, with reasonable expectations given the time difference between the intern and the supervisor.
- Hours of Work. The intern will have regularly scheduled work hours agreed upon with the supervisor, including specific core hours and telephone/video conference accessibility. The agreed upon work schedule can include reasonable expectations given any time differences between the intern and supervisor. Interns will keep a time log of the hours worked and submit the time log weekly to the CEA Internship Coordinator.
- Host Company Internal Systems. When accessing a host company’s internal systems, using that company’s email system, website and other online apps for anything other than information related to the designated virtual internship program is prohibited. Further, personal emails should not be sent on the host company’s email system. Any evidence of such will result in immediate termination.
- Intellectual Property. Products, documents, and records developed while completing a virtual internship are property of the Host Company and/or CEA Study Abroad.
- Leave/Time Away. The intern must obtain supervisorial approval before taking leave in accordance with CEA Attendance Policy. Work completed for the internship shall be in at the student’s primary residence unless otherwise approved by the CEA Internship Coordinator and supervisor. Should the intern request to complete the virtual internship in another location for time off, vacation, etc., the intern must ensure the same working conditions and schedule and be approved by the supervisor.
- Personal Business. Interns shall not perform personal business during hours agreed upon as work hours.
- Performance, Evaluations and Productivity. The supervisor and intern will formulate objectives, expected results, and evaluation procedures for work completed during the program. The intern will meet with the CEA Internship Coordinator, internship supervisor throughout the course. At the end of the program, the supervisor and intern will complete an evaluation through SkillSurvey in accordance with the CEA Internship Course Syllabus.