& Public Health Protocols
Get a Flight Credit worth up to $500 when you apply with code* by May 5, 2023
CEA is actively planning to provide abroad experiences for students going forward. As part of our due diligence, we review the impact of COVID-19 in our program locations to determine how programs may need to change to adapt to our current reality. It is important for students, families, and universities to be flexible with their desired and approved locations to study or intern abroad as we navigate the evolving situation. Updates to program date changes, cancellations, or alternative program models will be communicated as they occur. We recognize the many uncertainties that exist regarding the opening of borders and consulates, visa processing times, vaccinations, COVID-19 Green/Health passes, and possible mandatory self-quarantines. We are continuously monitoring the situation in locations where CEA offers programs as well as entry-requirements for U.S. citizens. Students holding passports from other countries should consult the host country’s consulate website for up-to-date information on student entry. Should a new travel ban impact students’ ability to enter a specific country, CEA will review all available and relevant information to determine feasibility of running that Program.
As such, we’ve created contingency plans to allow as much flexibility as possible.
CEA closely monitors the most up-to-date COVID-19 information including, but not limited to, health statements from the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), and the Johns Hopkins Coronavirus Resource Center. In addition, we regularly monitor information published by the U.S. Department of State, governmental reports from allied countries, security reports from private sources, as well as consulting with a variety of reputable in-country sources and experts.
A team of dedicated individuals meets regularly to discuss and respond immediately to any health and safety concerns related to COVID-19, make program adjustments as necessary, and review our protocols and best practices in light of the COVID-19 situation at the time. CEA maintains contingency plans for CEA programs in the event a COVID-19 outbreak would occur in a CEA program location. If the collective information from the above resources indicates the safest course of action would be to cancel a program, CEA reserves the option to make that decision.
A Withdrawal Date is the last day a student can withdraw from a program and not be held responsible for full payment. CEA’s Withdrawal policy is outlined in the grid below. Please make note that students fall into one of two payment structures as outlined below. Contact an Enrollment Advisor for any questions regarding payment structures.
- 1. CEA Direct Payments (Student pays CEA Study Abroad fees directly to CEA.)
- Student is subject to the policy below.
- 2. University Payments (Student pays CEA Study Abroad fees through their home institution/study abroad office.)
- Student is subject to the policies of their U.S. home institution. Please contact the study abroad office for your specific payment obligations.
|100% of the Program Fee is due before the Program Start Date but may be refundable up until the Withdrawal Date. The Application Fee and Confirmation Deposit are non-refundable.|
|100% of the Program Fee is due before the Program Start Date. Post Withdrawal Date and up to 21 days prior to the Program Start Date, CEA will refund the Program Fee paid minus 30%**|
|100% of the Program Fee is due before the Program Start Date. No refunds will be issued 21 days prior to the Program Start Date, and students/home institutions are 100% financially committed.|
* The $95 Application Fee and $500 Confirmation Deposit are non-refundable.
**If a student wishes to enroll in a future program, 10% of the program fee will be credited towards that student’s future program cost. If a student uses a CEA Student Universe flight voucher but does not participate in a CEA onsite program, the amount of the flight voucher used must be paid back to CEA.
***This withdrawal policy does not apply to custom or faculty-led programs.
Per our Standard Withdrawal Policy, students who request to withdraw in writing on, or prior to, their program Withdrawal Date are not responsible for final payment and may be entitled to a refund of payments already made to CEA, minus the application fee and program confirmation fee.
Application fees are always non-refundable, and program confirmation fees are non-refundable except in the case where the applicant is not academically eligible for the program.
As program withdrawal dates approach, we encourage students to make timely decisions about their program participation and communicate regularly with their CEA Enrollment Advisor. Students who withdraw after the program Withdrawal Date are subject to CEA’s Withdrawal Policy.
If CEA makes the decision to cancel programs, students will be refunded all program payments* made towards their program. Refunds can fall under one or both refund plans listed below. Students should contact their CEA Enrollment Advisor if unsure which plan(s) applies to them.
1. CEA Direct Payments (Student paid CEA Study Abroad fees directly to CEA)
- The refund will be sent to the permanent address on file in the students’ MyCEA portals.
- The refund will come in the form of a paper check made out to the student and can take up to 10 - 12 weeks to receive.
- Please contact your study abroad office for updates on refund payments.
- The non-refundable $95 application fee will be deducted from the total refund amount.
- The non-refundable $95 application fee can be applied to a future term with CEA.
- Students should reach out to their CEA Enrollment Advisor if they have any questions or concerns about the refund process. Students can find the contact information for their CEA Enrollment Advisor in their MyCEA portals.
If you are enrolled in a program with CEA and would like to decide to defer your enrollment to a future term prior to the Withdrawal Date, please contact your CEA Enrollment Advisor to discuss your options. If you want to defer to a future term after the Withdrawal Date, please refer to the Withdrawal Policy.
Many countries are currently restricting entry for the purpose of tourism but are making exceptions for travelers who are entering the host country as a student. All CEA locations are allowing entry for students who either have a student visa or proper documentation to show their student status.
COVID-19 entry requirements vary by country and are subject to change. CEA is actively monitoring these requirements and will provide the necessary documentation to enrolled students prior to their departure. Please note, CEA cannot provide documentation for friends or family members who wish to enter as a tourist. If you have questions or concerns about what you may need to enter your host country, please contact your Enrollment Advisor.
Please consult the U.S. State Department’s website for further information.
Health & Safety Abroad
CEA CAPA’s number one priority is the health, safety, and security of its students, staff, and faculty. Our practices and policies are grounded in established standards within the international education field, and we actively participate in professional organizations that help shape the future of health and safety standards in education abroad. By actively monitoring credible reports and data published by reputable sources, we are better able to make informed decisions that prioritize the wellbeing of our students and the community in locations where we operate. For more information, check out our Health & Wellness and Safety & Support Abroad pages, or contact our Health and Safety Team.
Yes! We have successfully welcomed students abroad during the COVID-19 pandemic since the Spring ’21 term. Check out these student success stories to see how CEA CAPA alumni studied abroad during this time.
CEA CAPA’s academics and curricula are designed to emphasize experiential learning and we incorporate activities to help students connect their experiences outside the classroom with the content they learn in class. While this seems like a daunting task in the midst of a pandemic, we accomplished this starting with our Spring 2021 programs and have since continued to welcome students on programs abroad. Through respecting the guidance of local authorities on protective measures as well as adhering to our own unique Pandemic and Public Health Concern Guidelines, CEA CAPA continues to provide outstanding experiences for our students in and out of the classroom.
CEA CAPA has a team of dedicated individuals who regularly monitor and review local conditions relating to health, safety, and security, including public health concerns in our program locations. We utilize a vast network of resources including but not limited to: U.S. Department of State, U.S. Center for Disease Control and Prevention, Overseas Security Advisory Counsel, World Health Organization, allied foreign government travel advice, U.S. and international health organizations, PULSE, and insurance and third-party security intelligence reports. Our onsite staff, local partners, and networks are invaluable resources, and we depend on their first-hand knowledge and experience to help guide our decision-making processes. .
CEA CAPA pledges to continue prioritizing student health, safety, and wellbeing, while never compromising academic quality of programs. We approach each situation cautiously and uniquely to critically assess the best course of action for our students and institutional partners. This approach is crucial in times like these when we must balance student wellbeing with providing the academic quality students, families, and our institutional partners have come to expect from CEA CAPA.
CEA CAPA developed extensive COVID-19 protocols and best practices in order to provide staff, students, and faculty a flexible framework of guidance to reduce the risk of contagion, promote safe practices, and respond effectively to the continuously changing COVID-19 environment.
We defer to the requirements of local authorities regarding COVID-19 guidelines and/or restrictions. We reserve the right to implement stricter COVID-19 protective measures during program courses or activities in order to safeguard the health and wellness of our students, staff, and faculty.
What if the U.S. Department of State elevates my program country risk level to the highest warning level?
We understand that many U.S. institutions do not allow students to study abroad in a country where the U.S. Department of State has issued a Level 3 or 4 travel warning due to COVID-19 or other reasons. We encourage students to check-in with their home institution immediately should this occur before or during your program.
For CEA CAPA, the U.S. Department of State travel advisories are one resource amongst many that we consult to make well-informed decisions regarding abroad programming. They are not the determining factor in whether or not we will make adjustments to our programming. CEA CAPA pledges to continue prioritizing student health, safety, and wellbeing, while never compromising academic quality of programs. We approach each situation cautiously and uniquely to critically assess the best course of action for our students and institutional partners.
Even as program destinations ease-up on COVID-19 protocols, we believe being up to date on the COVID-19 vaccine and boosters will help safeguard the health and wellness of CEA CAPA participants, faculty and onsite team members, as well as show respect and support for the wellbeing of the communities in which we operate programs.
Starting with programs beginning on or after May 1, 2023, CEA CAPA is strongly recommending all participants to be up to date on the COVID-19 vaccination and recommended booster doses prior to going abroad.
EXCEPTION: Students going to Chile are required to be up to date on the COVID-19 vaccination and recommended booster doses per local regulations. You must submit your CDC card (or equivalent) as proof of being up to date on your COVID-19 vaccine and/or booster dose(s) to CEA CAPA by your program withdrawal date. CEA CAPA will accept proof of any COVID-19 vaccination and booster shot dose(s) that are approved by the US FDA and/or the World Health Organization and that is accepted by the country in which you plan to study or intern abroad.
All participants are responsible for knowing and adhering to the COVID-19 vaccine and booster requirements of their program location and host institution (if applicable). Should a program destination or host institution change their vaccination policies, students may have to adhere to those policies.
For more information about the COVID-19 vaccine and booster, check out the following websites:
COVID-19 Vaccine Information
CDC’s Vaccine Booster Recommendations
Where to get a COVID-19 vaccine
World Health Organization COVID-19 Vaccine Information
If your CDC card has been lost, stolen or destroyed, you may obtain a new card by contacting the provider who administered your vaccine or booster. If you are unable to get a new CDC card, we may accept a copy of an official vaccination record from your state health department or medical provider or a digital copy of your COVID-19 vaccination record. Please note that local authorities in your program destination may not recognize anything other than a CDC card as an official vaccination document. We strongly encourage you to get an updated CDC card before departing for your program.
We understand that you may have reasons that prevent you from receiving a COVID-19 vaccine and/or booster dose(s). We will review requests for an exemption on a case-by-case basis. You will need to submit a Medical Vaccine Exemption Request form along with required supporting documentation to CEA CAPA no later than 21 days before your program withdrawal date. Please talk with your enrollment specialist if you plan to apply for an exemption.
If your vaccine exemption request is approved, you will be required to live in independent housing during your term abroad. You will also be required to follow local and/or CEA CAPA COVID-19 protective measures, stay in single-occupancy accommodations (at your own expense) during any overnight excursions, test at least once weekly for COVID-19 (possibly more depending on location) at your own expense, and submit your test results to CEA CAPA onsite staff in your program destination. Any program activities or academic courses that you miss by not following CEA CAPA or local protocols may impact your progress on your program and the program fees will not be refunded.
Over the course of the pandemic, many countries have at some point required a Covid Pass (called a Super Green Pass, Health Pass or Vaccine Pass, depending on the country) in order to participate in most daily activities like academic classes, dining, shopping, visiting cultural and tourist attractions, attending outdoor concerts or sporting events, or traveling by bus or train to a different city. Requirements vary by program destination and most countries have lifted their Covid Pass requirements.
Local governments reserve the right to reinstate their requirements if necessary as the pandemic evolves. If your destination requires a Covid Pass while you are abroad, one of the following may typically apply:
- Valid proof of COVID-19 vaccination and/or recommended booster dose(s) (i.e., a vaccination card issued by the CDC), or
- Negative COVID-19 test results (taken within the past 24-48 hours of entering establishment or venue; cost of the tests are expensive and they are the participant’s responsibility), or
- Medical documentation showing you have recovered from COVID-19 within 180 days of entering the establishment or venue.
We strongly encourage you to take your original CDC card with you abroad in case regulations change while you are abroad.
In most countries, only citizens or permanent residents of that country are eligible for a COVID-19 vaccination or booster shot, therefore we recommend being up to date on your COVID-19 vaccine and booster(s) before departing for your program.
Remember that students going to Chile must be up to date on their COVID-19 vaccine before their program begins per local guidelines.
All students, faculty and staff are expected to respect and comply with any and all requirements they may encounter while abroad to reduce the spread of COVID-19 or other virus. Even if masks are not required, we strongly recommend that you wear a mask, wash your hands frequently, and follow other best practices to protect your health.
Students are required to sign a COVID-19 Informed Consent Form to confirm they understand all of their responsibilities, before participating on a CEA CAPA program.
COVID-19 affects individuals differently. Before leaving for your study abroad program, take inventory of your own health and wellbeing. Talk with your doctors and family and complete the required health information form requested.
We strongly recommend that you are fully vaccinated and up to date with eligible booster dose(s) for COVID-19. If you are going to Chile, remember that it is required to be up to date, and be sure to upload your CDC vaccination card (or equivalent) into your online account before your program withdrawal date.
The pandemic has affected every country differently. Local authorities have specific guidelines and requirements that pertain specifically to that country. It is very important to research your destination to understand what the requirements are, what protective measures are in place, whether or not a COVID-19 vaccine exemption is permitted, and how to best care for yourself abroad. A great place to start is the U.S. State Department’s country-specific pages.
You are free to travel during the program term, but if you choose to travel outside of your program country, we strongly encourage you to do plenty of research and take extra precautions with your travel plans due to possible complications from COVID-19. We have witnessed governments rapidly change their COVID-19 preventative measures in light of spikes in COVID-19 cases, and you could possibly get stuck outside of your program country. Should this happen, you may miss a significant amount of your program or internship. If you decide to travel, you will need to check-in your travel with our onsite team members so we can contact you in case of emergency. We also recommend reviewing the U.S. Department of State information for the destinations you plan to visit and sign-up for the Smart Traveler Enrollment Program (STEP).
Due to the ongoing Russian invasion of Ukraine, CEA CAPA prohibits travel to Ukraine, Russia, and Belarus.
We encourage you to speak with your health care provider to discuss your unique health situation and how that may be affected by COVID-19 or other health concerns. In addition, we recommend that you research and follow local guidance regarding COVID-19 protective measures in order to protect yourself and others. The Center for Disease Control provides a lot of information on how to best do this. In addition, CEA CAPA strongly encourages you to:
- Get the COVID-19 vaccine! Be fully vaccinated and up to date on any CDC recommended boosters before you leave for your program. If you are going to Chile, please remember that it is required to be up to date.
- Wear a mask and socially distance, even if you are fully vaccinated. Wash your hands frequently.
- Avoid crowded restaurants, stores, public transportation and large, public events, especially if people are not wearing masks.
- Stay and explore your program city or country instead of travelling to as many countries as possible in one term. Local regulations change rapidly which could result in being stuck in a different city or country and missing out on your program.
- Inform onsite staff immediately upon possible COVID-19 exposure or if you are experiencing COVID-19 symptoms, and self-isolate until you receive test results.
- Check out the following websites for more information on COVID-19 safety tips:
We have adopted the “family unit” or “family bubble” practice in the event that a student is exposed to or tests positive for COVID-19. This means that if one student in a housing unit tests positive for COVID-19, all students in that housing unit may need to get tested and/or self-isolate for a designated number of days, depending upon current guidance.
All participants will also remain in their program housing in accordance with local guidelines if they or a member of their household tests positive for COVID-19.
During your program orientation, CEA CAPA staff will discuss in detail the steps you should take if you are exposed to or test positive for COVID-19 during your program. Generally speaking, we recommend that you follow these steps:
- Immediately inform onsite staff for local guidance and testing locations. Provide names of other program students, faculty, or staff with whom you have had close contact for contact tracing purposes.
- If you are having difficulty breathing or other health complications, seek medical attention immediately. Onsite staff can help you find medical care in your program location.
- Self-isolate in your housing until you can get tested and receive your results. If you test positive, you may be required to quarantine for a specific number of days.
- Contact your family or emergency contact to inform them.
- If you are living with other students, wear a mask and socially distance in common areas of your housing.
- Contact your CEA CAPA program staff with any questions, concerns, or other information. We are here to support you!
CEA CAPA partners with CISI to provide student travel health insurance coverage for all program students abroad during their program or internship term. This insurance is a reimbursement style plan that includes medical coverage for COVID-19, up to plan limits. If you have specific questions about the COVID-19 coverage under the CISI plan, we recommend that you contact CISI directly for more information.
If you have been exposed to COVID-19 or are experiencing COVID-19 symptoms, a COVID-19 test may be covered under the insurance plan. You will need to pay for the test up front, then you submit your receipt with a claim form to CISI for reimbursement. Keep in mind that COVID-19 tests required for travel or in-country COVID-19 Pass requirements are not covered under the CISI policy.
Should you require hospitalization due to COVID-19 or other medical concerns while abroad, CEA CAPA and CISI work closely with AXA Travel Assistance to support you and ensure you receive proper medical treatment without any out-of-pocket expense. If needed, they may arrange for transfer, follow-up care, or medical evacuation home for continued treatment as recommended.
The CISI policy includes a small benefit for quarantine, trip delay, and trip interruption. If you test positive for COVID-19 at the end of your program and need to quarantine as a result, you may file a claim with CISI for possible reimbursement of certain quarantine expenses.
To reduce the risk of the spread of the virus within internship sites, internship students and the internship host will both review and adhere to the terms and conditions set out within the Learning Agreement Document which outlines the following:
- The site’s responsibility to ensure that the intern is fully aware of health and safety regulations and protocols at the site.
- The site’s responsibility to follow all local government guidance related to COVID-19 within the work environment (e.g., social distancing, workplace hygiene, staggered working hours, face coverings, etc.) that is in place at any time.
- The students’ responsibility is to observe and adhere to all workplace protocols, company guidelines, and local governmental legislation.
Dealing with COVID-19 has been very challenging for me this year. Are there mental health support services available abroad?
It definitely has been challenging living through a global pandemic, and you are not alone! Increased numbers of college students have reported experiencing depression or anxiety as a result of stressors related to COVID-19. While studying abroad may provide a welcomed change of scenery, it will be important to prioritize your mental health and continue any treatment you currently receive. Be sure to speak with your mental health provider about your study abroad plans before you depart.
Mental health support services may be available in your study abroad location, either in person or virtually. Where mental health services are not available, we may be able to arrange online counseling or therapy with select providers through our student travel health insurance company, CISI. If you would like assistance arranging for services while abroad, please indicate this on your Required Health Information form or feel free to reach out to your Enrollment Advisor or Site Specialist for more information.Mental Health is Health by the JED Foundation
Caring for your Mental Health by National Institute for Mental Health
The U.S. CDC no longer requires most travelers entering the United States by plane to show a negative COVID-19 test or document of recovery before boarding a plane. Travelers are recommended to have a COVID-19 test within 3 days of travel in order to avoid travelling with an active case of COVID-19, but this is not mandated. You can read more about the CDC’s travel guidance here.
If you are returning home to a country other than the United States, we recommend that you review the re-entry requirements on your home country’s embassy website.
Be sure to check with your airline for any other information you may need to board your flight to return home or the country of your final destination.
CEA CAPA staff are available to provide you with a list of local testing centers and labs where a recommended pre-travel test can be obtained. You will be responsible for paying for the cost of this test, as it will not be covered by the CISI student insurance.
In order to protect fellow travelers and reduce the spread of COVID-19, CEA CAPA strongly advises that you do not fly home if you test positive for COVID-19 in the days leading up to the end of your program. CEA CAPA recommends that you self-isolate for at least 5 days or until you receive a negative test, or according to local guidance before resuming your travel plans.
As the CEA CAPA program will have already ended, you will be responsible for securing accommodations at your own expense. If you need assistance in finding where to obtain a COVID-19 test or accommodation recommendations for your self-isolation period, CEA CAPA staff may be available to assist you.
We partner with CISI to provide student travel health insurance coverage for all program students abroad during the official dates of their program or internship. The CISI policy includes small quarantine and trip delay benefits which may apply, depending on your circumstances and current regulations in your program location.
We have found the following websites to be helpful and informative regarding multiple aspects of COVID-19. If you have other questions or concerns, please reach out to your CEA CAPA representative. We are happy to help you navigate COVID-19 and study abroad.US Department of State - Country specific COVID-19 information and advice
US Center for Disease Control and Prevention - General COVID-19 information
US Center for Disease Control and Prevention - Advice for international travel
World Health Organization - General COVID-19 information
World Health Organization - COVID-19 vaccination information
Global Epidemics by Brown University- COVID-19 by the case numbers by country
Our World in Data - COVID-19 vaccination rates by country
Mental Health is Health by the JED Foundation
Caring for your Mental Health by National Institute for Mental Health
What Happens If...
CEA's programs are running and currently open to applications! While certain inclusions may need to be adjusted, and student life abroad may not be the same as previous terms, CEA is committed to supporting students in their journey abroad.
If a program is cancelled, any fees paid will be refunded back to the student at the permanent address on file minus the $95 application fee. These funds will be returned in the form of a check. Due to COVID-19, refund timelines vary and can take up to 12 weeks from the date they are processed.
CEA's Policy: CEA is committed to giving students every opportunity to academically complete their program, which means we’ve developed many contingency plans for each of our programs. If a program moves coursework online while you are abroad, CEA would consider that a change in academic structure. We would not consider your program cancelled, as you still have the opportunity to complete your credit hours. Depending on the reason for the shift online, students may still have the opportunity to remain abroad or may be required to return to the US. It is important to note that if a program shifts online, you will not be eligible for any refunds for fees paid to CEA due to the shift in academic structure.
Recommendation: You may not experience a move to online coursework, but it doesn’t hurt to proactively work with your home university to explore how a shift online may affect your transfer credits. While most universities will accept virtual transfer credits the same as if they were completed abroad, you may need to provide additional documentation about each course or may be given the option to transfer credits as Pass/Fail.
CEA is committed to doing everything we can to maintain your international experience, and a large part of that has been developing contingency plans for many possible scenarios. While we can't predict exactly what will happen, we can tell you CEA has local staff available to students in every single host city. All of our staff are trained in navigating health & safety situations locally and coordinating back with our domestic US staff as needed. It is important to note that if you are required to come home, you will not be eligible for any refunds for fees paid to CEA.
CEA's Policy: CEA strongly encourages students to listen to the guidelines put out by their home institution. In the case you cannot go abroad due to your university's COVID protocols, you will be offered the opportunity to switch your application to a future term or request a refund for all fees paid minus the $95 application fee as long as your program’s withdrawal date has not passed. If your withdrawal date has passed, please refer to the withdrawal policy above or on our student policy page.
Recommendation: It's easy to miss emails or communication from your university, but it's more important than ever to keep up on their announcements. If they are considering cancelling study abroad for your term or you are told you cannot go abroad, let CEA know as soon as possible so we can work with our University partners to evaluate your options.
Background: CEA has worked with our partners abroad to confirm program start and end dates, however as the situation develops both domestically and internationally there is always the possibility for dates to change. We know students are excited to get abroad as soon as possible, but CEA wants to ensure that every detail is inline prior to student’s arrival.
Recommendation: We strongly advise students to wait until the closure date (and encourage the withdrawal date when possible) to book flights. When you do book flights, research the specific cancellation or rebooking policies. Booking with a more flexible airline or a flexible type of ticket may cost more but it also gives a lot of peace of mind. CEA is not able to offer assistance with booking or changing flights, or reimbursing flight costs.
Recommendation: Yes! Whether it’s picking out multiple cities that work for you, approving alternate courses, or eyeing multiple flight options, we always encourage students to be flexible and open to change. International travel takes a lot of planning and it’s common for last minute changes.
If you’re committed to an international experience, CEA will do everything we can to get you there!
Background: Student Universe flight vouchers are a great perk for eligible CEA students! We often run promotions and offer codes to use when completing a CEA program application. If you've earned a flight voucher, the code is valid for use on Student Universe for one year after it's issued.
Recommendation:Booking through Student Universe is similar to booking with Expedia or Travelocity, which means an additional company is involved and you’re subject to their additional policies. You can absolutely use your flight voucher for your flights (that’s why we offer it!) but you definitely want to pay attention to the change policies when you book and if travel insurance is offered. Booking directly with an airline may offer more flexibility in cancelling or rebooking flights. You can always use your voucher later for travel while you’re abroad!
Note: CEA has no control over Student Universe's refund or cancellation policy, and we are not able to refund the value of a flight voucher. Please be aware if you use a flight voucher and do not participate in a CEA program, the value spent must be paid back to CEA. For more information, visit the CEA Policy Page.
Background: In order to study or intern in a foreign country, American students are often required to obtain a Student Visa or Residence Permit prior to entering their host country. Due to recent developments with COVID-19, it’s important to not only be aware of the Student Visa requirements but also any additional health forms or documents needed to enter the country.
Recommendation:Yes! Your Enrollment Advisor will provide you with a guide and details on your host country’s specific visa process. The application process can typically take 4-7 weeks and with current delays in mail service and at the consulates, it may take longer. Many consulates are limiting their working hours and appointment times so it's important to be patient while waiting for updates. Make sure you're checking the consulate website for the most up to date process information. If you are unsure if your program requires that you need a student visa, please contact your Enrollment Advisor.
Recommendation: Yes! The tasks in your MyCEA to-do list are timed specifically to best prepare you for your time abroad. It's important that you complete all of your tasks on time so the CEA teams abroad can get ready for your arrival. Most tasks you complete now can be transferred over to a future or alternate program, if you do end up needing to change plans.
Background:If you are paying CEA directly, it is important to pay your Confirmation Deposit and communicate your funding plan to CEA prior to the Withdrawal Date. Please refer to the payment schedule and note that your full program cost is due prior to the Program Start Date. If CEA cancels your program at any point prior to your start date, you are eligible for a full refund minus the $95 application fee.
Recommendation: Yes! We recommend meeting all payment due dates, however we understand many of our students are taking a bit more time and doing a bit more research this year, before financially committing to a program. We ask that students keep in communication with their Enrollment Advisor, and work with their Financial Services Specialist to build a custom payment schedule. You may also want to review our CEA Policies to best understand your financial obligations and our refund policies.
Custom & Faculty-Led Programs
Yes. We are excited to welcome your groups onsite!The detailed answer:
We recognize the many uncertainties that exist regarding the opening of borders and consulates, visa processing times, vaccinations, COVID-19 Green/Health passes, and possible mandatory self-quarantines. Wherever possible, we are committed to providing flexibility to our university partners. As necessary, this could include pushing back deadlines, exploring changes to program dates and/or alternate locations, adjusting activities, etc., to allow you to make the best decisions for your programs.
We are continuously monitoring the situation in locations where CEA offers programs as well as entry requirements for U.S. citizens. Students holding passports from other countries should consult the host country’s consulate website for up-to-date information on student entry. Should entry requirements affect the ability of students and/or faculty leaders to visit a specific country, CEA will partner with you to determine the feasibility of running impacted programs.
Please see the Health & Safety Abroad section for detailed information surrounding CEA’s response to COVID-19, our onsite health and safety protocols, current Green/Health Pass requirements, guidance for reducing exposure and spread, and more. CEA’s Director of Health and Safety, in collaboration with our teams abroad, is working tirelessly to keep this information up to date based on evolving global realities.
For custom and faculty-led programs, we can also collaborate with sending institutions to align to your home campus practices wherever possible. Please note that requests that substantially impact the availability and/or scope of our agreed-upon services and inclusions may result in the modifications to program agreements, to be determined and agreed upon collaboratively with the sending institution.
We are continuously monitoring the travel restrictions and visa requirements in place for U.S. citizens in each of our host destinations. As program withdrawal deadlines and start dates approach, we will collaborate with our institutional partners to evaluate any restrictions in place at that time. Should travel restrictions affect the ability of students and/or faculty leaders to enter a specific country, CEA will partner with you to determine the feasibility of running impacted programs.
Students and faculty holding passports from countries other than the U.S. should consult the host country’s consulate website for up-to-date information on entry requirements.
As we navigate the evolving realities both in the U.S. and internationally, we are committed to providing flexibility to our university partners wherever possible. This could include accommodating changes to program dates, exploring alternate locations, adjusting activities and other program inclusions, and more.
We are continually evaluating all of our programs’ inclusions, and will be in touch to discuss potential adjustments as needed. For specific questions related to how your program may be impacted by CEA’s current health and safety protocols (as noted in the above Health & Safety Abroad section), please reach out to your Regional Director or Custom Program Coordinator.
Global health and safety requirements that substantially impact the availability and/or scope of our agreed-upon services and inclusions may result in modifications to program agreements, to be determined and agreed upon collaboratively with the sending university.
Our university partners always have the opportunity to cancel a program without financial penalty up to the withdrawal deadline as noted in our program agreements. After this deadline, CEA will begin making reservations onsite in order to ensure we can provide the requested program inclusions.
Should a program need to be cancelled for health, safety, and/or global mobility reasons after the withdrawal deadline or while the group is onsite, CEA will make our best effort to refund all recoverable program costs. Fees and refunds depend upon timing, program requirements, and the specific circumstances of cancellation or termination.