CEA is grateful for the opportunity to provide you with
a study abroad experience that will not only be an amazing, once-in-a-lifetime experience,
but also complement your academic goals while contributing to your personal growth
and development of a more global perspective. At CEA, we strive to make every student's
study abroad experience as successful as possible. Our focus on student health and
safety is evident in the programs we develop, in the program sites we select, and
in the planning and implementation of academic and cultural experiences. Our staff
are there to support you and resolve your questions or concerns about your health
and safety while you are studying abroad, and to provide information that will
keep you updated in the case of an emergency. Please don’t ever hesitate to contact
CEA staff, either in the U.S. or in your host city. Have a great Cultural Experience
Elizabeth Kather, Director of Student Affairs
We encourage you (and your family) to talk to your family
physician about how conditions in the host city—such as altitude, pollution,
proximity to medical facilities, required immunizations, availability of specific
prescription medications—might affect your wellbeing. Additional information
on health and travel may be found online through the Centers for Disease Control and the World Health Organization.
CEA provides online Student Tips and Parent Tips to help prepare you for a safe, healthy, and valuable study abroad experience. Once you’ve applied, we’ll give you access to an individual MyCEA Account, which outlines pre-departure requirements and recommendations to promote your health and safety abroad, including:
- Completion of online CEA Health & Wellness Profile
- Links to U.S. Consulate, Department of State, and Centers for Disease Control to obtain the latest travel information and requirements
- Discussions to have with your primary health provider during your pre-departure appointment
- Packing considerations for prescription medications and passport
CEA Site Specialists in Phoenix, Arizona, are available to review medical questionnaires and provide support to you and your family if you have questions about special accommodations and/or medical or psychological services that you may need during your program abroad.
If you have allergies or experience reactions to medications, foods, or insect bites, consider wearing a medical alert bracelet and/or including that information in a letter from your physician explaining the necessary treatment should you become ill.
Recent research conducted by the Forum on Education
Abroad found that flu and cold symptoms were the most common problems faced by students
studying abroad. We strongly recommended that you receive flu vaccines before you
leave the U.S., and that you practice healthy habits such as frequent handwashing
and covering coughs as part of illness prevention.
Often, countries do not have the legislation and infrastructure
to accommodate students with mobility or visual impairments in the way they
are aided in the U.S. Investigate the conditions of your prospective
host country before applying for a program; visit Mobility International USA for more information.
CEA staff will make reasonable accommodations when possible;
however, additional housing charges may apply. Consequently, it is essential that
you describe in your application the type of physical or visual impairment
you have and the type of accommodation you need to participate fully in the educational
and cultural experiences of a study abroad program.
CEA supports students who may identify as LGBTQIA before
or choose to come out during their study abroad experience. We provide guidance
and resources about health, safety, and cultural norms in your prospective study
abroad location, as well as what your specific expectations before and after your
study abroad experience may be.
While, in this changing world, CEA cannot guarantee
the absolute safety of any program participant, CEA will educate you about potential
risks abroad during pre-departure, upon arrival in Orientation, and at intervals
during your study program, so you can make informed choices about your personal
safety. CEA specifically requests all students collaborate in keeping themselves
- Avoiding risky behaviors;
- Maintaining a working cell phone where CEA may reach you in case of any domestic
or international emergency; and
- Sharing your independent travel plans so CEA may know your whereabouts in relation
to a specific emergency situation.
Two weeks before your program’s start date, we’ll
email you an Arrival Card that contains the emergency contact information for CEA
staff members in your host city. During on-site orientation, you’ll will receive
information and direction on the CEA Student Emergency Protocol.
We advise you to routinely check your e-mail for information that we may distribute
in case of events in your host city such as civil demonstrations, transit strikes,
or an emergency.
As part of your study abroad experience, you may expect:
- An on-site arrival orientation that includes health information, theft prevention,
general safety precautions, and CEA staff contacts specific to your host location
- The location of and contact information for local police stations and instructions
on how to report incidents
- Assistance with student registration with the local
U.S. embassy or consulate
- Information the stages of cultural adaption and what
to expect as you transition to life abroad, including available support resources
- Assistance with making healthcare appointments
- Support from dedicated and qualified international personnel, who are well-trained in emergency procedures
and understand the challenges students face while studying abroad
- 24/7 access
to on-site staff who can provide assistance should an emergency arise in your host
city or while you’re traveling in the region, including medical evacuation
if needed through your
- CEA communication with your listed Emergency Contact (we encourage
parents to talk to you about designating them as your Emergency Contact)
During your mandatory on-site arrival orientation, we’ll
advise you as to our Student Emergency Protocol, to be followed in case of an emergency
situation such as a violent protest, terrorist attack, or natural disaster:
- Shelter in place, or find a safe place to stay.
- Contact your Emergency Contact
and family members.
- Contact CEA and respond to CEA communications.
the directions of local authorities.
You’ll have access to a site-specific, 24/7 emergency
phone answered by on-site CEA staff, who can assist you with emergency concerns
in your host city. If you’re traveling independently away from your host city,
you may access resources through Europ Assistance, an international travel assistance
provider that helps you find health care, translation services, accommodations,
and stay informed about local conditions.
The comprehensive CEA General Emergency Protocol addresses
both singular student incidents and mass incidents, and is complemented by site-specific
evacuation plans for students and staff. On-site Emergency Protocols include all
contact information for CEA staff, local authorities, partner institutions, student
contact numbers, security precautions, and specific guidelines for on-site staff
on liaison with CEA Headquarters regarding potential emergency situations.
The CEA Emergency Communications Plan clarifies the
lines of communications between our international sites, U.S.-based partner institutions,
and CEA Headquarters in Phoenix, Arizona, in case an emergency should occur.
In the event of a travel warning issued by the U.S.
Department of State, CEA will:
- send e-mail messages to you
- send e-mail messages to your emergency contact
- send e-mail messages to your home institution within 48 hours
- post a message on the CEA homepage
- post to SECUSS-L, the major study abroad industry listserv
Your program price includes enrollment in our selected
study abroad health insurance plan, provided by Consolidated Health Plans (CHP).
This reimbursement-style plan requires you to pay for services up-front and file
a claim with CHP, providing copies of the receipts for treatment or medications
received. CEA’s provision of this coverage ensures that you are covered by
a medical insurance plan that meets CEA standards for students living abroad, and
- The ability for CEA to work closely with CHP to handle your medical concerns
- Access to important information in the event of an accident or illness
emergency medical assistance and evacuation services
The CHP medical insurance plan covers a maximum of $250,000
for any sickness or accident that occurs during the dates of your study program,
in conjunction with any other medical insurance that may be available to you, such
as a university-sponsored or family plan. This includes coverage for any unexpected
re-emergence of a previously well-controlled pre-existing condition.
During orientation, CEA staff will provide you with
contact information for medical facilities and health providers in your host city.
CEA staff ensure that you have access to quality medical care in your host city,
for both physical and emotional needs. CEA staff will help you make arrangements
with English-speaking providers when possible and, when unavailable, will accompany
you to appointments.
CHP coverage is in effect from your program start
date to your program end date. If you plan to travel independently before or after
your program, we encourage you to look into international health insurance options.
As part of the international insurance plan, CHP partners
with Europ Assistance USA, an international emergency medical assistance company
that works with and provides information on 98,000 facilities and 450,000 physicians
worldwide. Europ Assistance USA is there to support and assist you during an emergency
or other kinds of distress, 24/7. Access their portal here: Europ Assistance USA
Please contact CEA at 1.800.266.4441 if you have any
questions about health insurance.
As you may engage in internship and volunteer experiences
abroad, CEA also provides you with personal liability coverage to protect you in
the event of accidental damages; for example, damage to office equipment in a CEA
arranged workplace. This is not equivalent to personal property insurance. We encourage
you to obtain personal property insurance to protect your belongings in case of
theft or damage.
Please contact CEA at 1.800.266.4441 if you have questions
about personal liability coverage.
The U.S. Department of State is a valuable resource
to you and your family. After arrival in their host city, we strongly encourage
you to register with your local U.S. embassy or consulate as a visiting U.S. citizen.
However, if you’re age 18 and older, you must sign a Privacy Act waiver before
the government will release information about you to third parties. Without the
waiver, the State Department can only confirm whether or not they have been in contact
If your passport is lost or stolen while overseas, contact
the nearest U.S. embassy or consulate
as soon as possible.
We encourage you, your friends, and your family
members to register with the
U.S. Department of State’s Smart Traveler Enrollment Program (STEP).
The STEP program sends information updates on conditions in countries where you
may be traveling, which is helpful in the changing world dynamic. For more information on CEASecure™, an optional refund plan that allows you to withdraw from your CEA program for any covered reason up to one calendar week before the program's start date, please visit the Funding Options page.